CONSTITUENCY OFFICE - MILTON
Office Manager / Executive Assistant
Full-Time  |  Milton, Ontario

ABOUT THE ROLE

A constituency office serves as the primary point of contact between residents and their MPP. The office assists constituents in navigating government programs and services, resolving issues, and ensuring their concerns are heard. The work is rooted in strong customer service, clear communication, and a commitment to treating every individual with respect, empathy, and professionalism.

The Office Manager / Executive Assistant is the operational backbone of the constituency office. You will keep the office running smoothly, manage the team, and ensure that the MPP's time, budget, and administrative obligations are handled with precision. This role is ideal for a highly organized professional who thrives in a fast-paced, public-service environment and takes pride in making complex operations look effortless.

KEY RESPONSIBILITIES

Office & Team Management

  • Lead and manage day-to-day operations of the constituency office

  • Supervise and support office staff, coordinating workflow and priorities across the team

  • Maintain a productive, professional, and welcoming office environment

Budget, Finance & Compliance

  • Manage the office budget and track expenditures against allocations

  • Process and reconcile expenses in accordance with Legislative Assembly guidelines

  • Maintain accurate financial records and prepare regular budget reports

  • Ensure compliance with all relevant HR, procurement, and office administration policies

Executive & Scheduling Support

  • Manage the MPP’s constituency calendar, coordinating with legislative and ministry calendars

  • Prioritize and coordinate scheduling requests, resolving conflicts with sound judgment

  • Handle sensitive and confidential constituent information with professionalism and discretion

Administration & Correspondence

  • Oversee filing systems, records management, and document retention

  • Draft, manage, and track correspondence on behalf of the MPP

  • Triage incoming mail, email, and phone inquiries, escalating as appropriate

QUALIFICATIONS

Required

  • Minimum 3–5+ years of experience in office management, executive assistance, or a similar administrative leadership role

  • Experience in customer service and public engagement

  • Demonstrated experience managing budgets and financial records

  • Exceptional organizational skills and ability to manage multiple priorities simultaneously

  • Strong written and verbal communication skills

  • Proven ability to work with confidential information and exercise sound judgment

Preferred

  • Experience in a government, political, or public-service environment

  • Experience supervising or mentoring staff

WHAT WE OFFER

  • A meaningful role serving the residents of Milton and North Burlington

  • A collaborative and mission-driven team environment

  • Comprehensive benefits package

HOW TO APPLY

Please submit a résumé and cover letter outlining your relevant experience to the constituency office by email: zee.hamid@pc.ola.org. In your cover letter, please speak to your experience managing office operations and working in a fast-paced environment. Applications will be reviewed on a rolling basis.

We thank all applicants for their interest. Only those selected for an interview will be contacted. We are committed to an inclusive, barrier-free recruitment process.